DATA PROTECTION
Monitoring:
We reserve the right to monitor all usage of company owned network (Wi-Fi),
devices, systems, and usage of data/information, either with or without notice to
the user.
In addition, with prior approval, we reserve the right to access any company owned
system and/or data/information on personally owned devices if the owner of the
device and a member of our Human Resources team are present and aware of the
business purpose for access. An executive leader (CEO or his designee’s) must give
prior approval to access a personal device for business purposes. If access to a
personally owned device is needed, access to personal information on the device is
strictly prohibited.
Refusal to allow access to company information on personally owned devices may
result in removal of company owned systems and/or information on the device
and/or disciplinary action including and up to termination.
USER ACCESS
Need-Based Access:
Access to information and systems is determined by assigned job responsibilities
and must be granted at the correct level to perform required tasks.
Employee’s system and information access is not determined by job title and/or
employee class, meaning employees in same roles/job families may have different
access to systems and information, depending on responsibilities of the position.
Active Employees:
Employees must be active (in active status) to have access to company systems and
information.
Employees on leave for any reason must have their user access to systems and
information suspended until they return to active status. This includes access to
company email as well as computers and mobile devices, etc. If the employee
returning from leave is transferring to a different job or will complete different job
responsibilities, a new/modify user access request should be submitted to ensure
correct access for the new job requirements.