DATA PROTECTION
POLICY SCOPE
Access to company information and systems is on a need-only basis, is limited to
what is necessary for an employee to successfully complete their assigned job
responsibilities and should be always accessed through secure means.
POLICY AND POLICY DEFINITIONS
We are committed to protecting access to company information and systems with
the utmost care and confidentiality. This includes but is not limited to employee
information, operating processes/procedures, trade secrets/proprietary information,
information pertaining to those that we serve, etc., and the systems in which the
information is stored.
This policy ensures user access to information and systems is handled consistently,
based on job duties and responsibilities, through a transparent process with ongoing
audit and removal to ensure access levels to information is correct and warranted.
Usage of the term “Employees” in this policy is defined as all employees, contracted
employees, and business partners, as well as anyone with approved access to our
systems and information. All employees must adhere to this policy.
User access includes access to view and/or edit company information in a system or
other means, internal or third-party.
POLICY EXCEPTIONS
Upon hire, all employees are granted access to Paycom through Employee Self
Service (ESS), which provides access to employment information including
personal/contact information, direct deposit, company documentation, pay and tax
documents, etc. Employees’ access to Paycom ESS is permanent and is not
terminated for any reason.
This policy excludes Paycom ESS access.
Other access in Paycom, including Client-Side access, is included in this policy, and
bound to the requirements outlined below.
Please note, while employees always have access to their ESS, specific employee
functions in ESS are only available for active employees (e.g., Scheduling).