PAYROLL
Any underpayments will be rectified as soon as administratively feasible,
typically on the next available payroll run. Overpayments will be handled
according to applicable legal guidelines and company policy.
Responsibilities
Employee Responsibilities
Accurately record all hours worked, and time off in Paycom by the established
deadline for each pay period.
Review their timesheet for accuracy before submitting it for approval.
Verify their paystub for correctness upon receipt of payment each payday.
Promptly notify their manager and the Payroll Team of any discrepancies or
issues related to their pay.
Keep their personal and banking information updated in Paycom.
Maintain accurate and up-to-date tax withholding information in Paycom.
Manager Responsibilities
Review and approve employee timesheets in Paycom by the established deadline
for each pay period, ensuring accuracy and completeness.
Monitor employee hours to prevent overtime issues or other policy violations.
Issue Personnel Action Forms (PAFs) in Paycom to update any changes in
employee status (e.g., terminations, transfers, salary changes) in a timely
manner.
Address and resolve any initial pay-related inquiries or discrepancies raised by
their employees, escalating to the Payroll Team as necessary.
Payroll Team Responsibilities
Process bi-weekly payroll accurately and on schedule using the Paycom system.
Ensure compliance with all federal, state, and local payroll laws and regulations.
Manage and maintain employee payroll records within Paycom, including all
authorized deductions.
Calculate and process all forms of compensation, including regular pay,
overtime, bonuses, and special payments.
Administer payroll deductions for benefits, taxes, wage garnishments, and
other authorized items.
Reconcile payroll data and resolve complex payroll discrepancies.
Provide support and guidance to employees and managers on payroll-related
matters and Paycom usage.