PAID TIME OFF (PTO)
Unscheduled PTO (UPTO):
Time off requests made within six (6) hours of a scheduled work shift will be
treated as Unscheduled Paid Time Off (UPTO) if the employee has PTO hours
available. If the employee calls out and does not have PTO available to use, the
unscheduled occurrence will be unpaid.
The employee will be charged with an unscheduled absence occurrence - regardless
of PTO usage or not - and may receive disciplinary action including and up to
termination per our Attendance Policy.
Each occurrence of UPTO will last the duration of the time the employee is out of
the office. Examples:
An employee calls out sick the morning of their scheduled work shift/run and
is out for three days. This will count as one (1) unscheduled occurrence.
An employee calls out sick six (6) hours before their scheduled work shift/run.
They come to work the next day they are scheduled but call out the following
day for another scheduled work shift/run. This will count as two (2)
occurrences.
Calling Out for the Same Day(s)/Time(s) as Denied PTO Request:
While we would like to grant all employees their PTO when they would like to take
it, it is not always possible to do so based on business needs. PTO requests are
approved based on business need and on the order they are received.
If an employee calls out for the same date and time they originally requested and
were denied through our PTO approval process, regardless of how much notice they
provide, disciplinary action may result including and up to termination.
For example, if an employee requested to use PTO for their Monday and Tuesday
work shifts but was denied, the employee calls-out of work, regardless of how much
notice they provide, they may receive an unscheduled absence occurrence and
disciplinary action including and up to termination.
Required Hours of Work and PTO Usage:
Employees who do not work the minimum hours associated with their pay
class/role for a work week (Sunday 12:00am – Saturday, 11:59pm), will have PTO
added to their timesheet for the week.