WDLT Employee Handbook

PAYCOM

The employee in this example will only be paid for 19 hours for this week, which includes

hours worked on Sunday, 5/24, and Saturday, 5/30 as well as holiday pay for Monday,

5/25. They will not be paid for hours worked on Friday, May 29 because they did not

clock out, did not submit a Punch Change Request and we do not know when their shift

ended. Once the employee updates their missing punch, we will submit the missing hours

to payroll to be paid as soon as administratively possible or in their next paycheck,

whichever is sooner.

Employee Notification of Timecards Missing Information:

Employees are solely responsible to track their time worked by clocking in /out or

transferring assignments in the Paycom system at their designated start / transfer / end

time of their work shift. Employees must also approve their timecards on a weekly basis

(no later than Sundays at 10:00 PM for the week prior) to verify all information is

complete and accurate. When this is done as directed, employees are paid timely without

error. However, when a timecard is missing information such as a clock in / out / transfer

punch, the timecard cannot be submitted for payroll.

We will notify an employee one-time (1) through the contact information provided by the

employee in Paycom of missing timecard punches, no later than 10:00 AM on Monday.

Any missing information must be updated no later than 12:00 PM on Monday. Please

note these timelines might change due to a shortened payroll processing schedule. Also

please note that if the employee does not have accurate contact information in Paycom,

we may not be able to contact the employee regarding missing information and removal

of the punch from the current payroll.

As noted above, all hours removed from a payroll will be paid once the employee updates

their missing punch, as soon as administratively possible or in their next paycheck,

whichever is sooner.

Manager Assistance / Intervention:

As noted above, Paycom empowers employees to own their information and it is up to the

employee to make sure the information in Paycom is complete and accurate. Managers

will no longer be updating information in the system and cannot assist you with making

updates / changes.

Disciplinary Consequences:

Employees that do utilize Paycom as required will be subject to disciplinary action

including and up to termination. In addition, if an employee’s timecard is not accurate

and approved within the required timeframe, they may not be paid for all hours worked

during the pay cycle.

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