ELECTRONIC MONITORING
Footage checks will be conducted on a schedule determined by the administrative
team of the program. Documentation is to be recorded and reviewed by the
Program Manager, Director and/or other designated administrative staff. Areas
documented as needing improvement will be incorporated into the ongoing training
of staff in the program.
The video system is motion-activated. All recordings are uploaded online, viewable
only by those with account access. Account access is secured with 2-factor
authentication.
Video storage is cloud based and is stored online or off site. Access to the footage is
limited to storage capacity before it is removed.
Attempts to intentionally disable any video/audio recording system will result in
disciplinary action up to an including termination.
In the event of an allegation of abuse or neglect, the footage will be reviewed by the
administrative team of the program as soon as practical to determine what
administrative actions need to be taken to ensure the safety of the Individual(s).
Every effort will be made to record, maintain and/or give the footage to the
investigator as part of the investigation. If video footage cannot be copied in time, a
detailed statement will be written and signed by the administrators who viewed the
video before it was deleted from the system.
An employee who may be subject to disciplinary action resulting from the use of
video or audio systems will be given the opportunity to review any audio or video
prior to any meeting at which disciplinary action may be taken.
No video or audio recording or other related data will be deleted or overwritten if it
is determined by DDS or WDLT to contain:
A suspected or substantiated instance of abuse or neglect
Any instance of inappropriate or unprofessional conduct by WDLT staff
Any instance where an Individual, a visitor or family member at the facility
displays behavior that could be subject to a complaint