COMPANY VEHICLE & SAFE DRIVER
LICENSED DRIVERS
Anyone driving a company vehicle or personal vehicle for approved business
purposes must have a valid and current driver’s license.
Employees who have their driver’s license revoked or suspended are not permitted
to drive company vehicles or a personal vehicle for approved business use. In
addition, if the employee is driving a company vehicle or personal vehicle approved
for business use at the time of revocation or suspension, they must immediately
discontinue operation of the vehicle. If there is another employee eligible to drive
the vehicle back to our location, they should do so. If not, the employee’s immediate
manager or on-call manager must be contacted to arrange for the vehicle to be
returned to our location.
In the event of a driver’s license revocation or suspension, the employee must
contact their immediate manager or the on-call manager as soon as possible, but no
later than the end of their work shift, or prior to the start of their next work shift if
they are not working. In addition, the employee must notify the Human Resources
Department by 9 a.m. EST the next business day.
PERSONAL VEHICLE USAGE
An employee’s personal vehicle can be used for business purposes if the usage is
pre-approved by the employee’s department head. All guidelines and requirements
of this policy apply to employee personal vehicle usage.
Employees that drive their personal vehicle for approved company usage must have,
maintain, and provide evidence of current auto insurance with the State of CT
minimum coverage requirements. State of CT Minimum coverage limits can be
found at State of CT Min Auto Insurance Coverage.
Employees will be reimbursed the Internal Revenue Service (IRS) standard mileage
rate for any approved personal vehicle usage driven on behalf of the company.
Employees must submit the required reimbursement form and documentation as
needed within seven (7) calendar days from the date of vehicle usage for one-off
trips and at least monthly for employees that are permitted to drive their personal
vehicle regularly for business use. Once the reimbursement has been approved by
the employee’s department head, the reimbursement will be paid in the employee’s
payroll check, during a normal pay week.